Finding mac apps that are actually useful is an adventure. There are so many options out there claiming amazing things, that it become difficult to identify the ones that are worthwhile to keep. In this post I’ll talk about some of my favorite apps that I use on macOS.
A majority of my communication is on Facebook Messenger. With the official macOS app being so poorly built, I have been searching high and low for a client that will allow me to always have Messenger open as an application on my computer. Caprine is the perfect desktop application for Facebook Messenger. An amazing feature is its privacy settings, which allow you to block read receipts and typing indicators. This means that you can read messages without letting know the other person know that you have read them. In addition, its UI design fits perfectly within macOS.
As a student, there are a million different alternatives to what cloud storage provider I can use, like Google Docs, Box, or even Microsoft OneDrive. However, the one that I have settled on is Dropbox - it is now my go-to for everything file related, from backup to file sharing.
I appreciate the “syncing across all devices” thing, which at this point has become a somewhat standard feature in today’s online storage services. However, one of my favorite features is the ability to quickly create a link and share it with anyone so they have view access to the file this is easier because you know that anyone can read it, and you don’t have to change permission settings like in other cloud services. All I have to do is right click the file in Finder, and its already copied to the clipboard.
The second and most important feature that I love is its version history for each file. Because Dropbox continues to sync as you work, it saves all intermediate versions of your work and keeps them all available for you to look through whenever you need to online. This way, if you ever wish to go back to a version of a file you had before, Dropbox has it already taken care of.
Microsoft To Do
As a previous long-time Wunderlist user, I recently made the switch to Microsoft To Do mainly for the more modern UI. It was an easy transition, and To Do even allows you to import your task history from Wunderlist.
Personally, I have found the successor to have a completely different workflow, and subpar to Wunderlist in many ways. For example, there is no support for automatic due date setting from task creation. In addition, there’s no place where you can see all pending tasks across different lists. Despite this, I continue to use it because of the clean UI, and the fact that Wunderlist is now deprecated.
The default calculator app that comes with macOS is an old relic, identifying more with applications of the past than the ones used now. I needed a better, more robust calculator that showed me history, and offered easier use of more complex functions. Again, calculator is one of the types of apps which had a variety of different options. However, Numi is my favorite calculator app for macOS.
It offers different themes for the mode of macOS and will match it. In addition, it has great natural language functionality when converting units. However, my favorite feature is the document-like interaction, where you can set different lines to different calculations and view them all.
If you’ve used a Mac, then you’ve probably heard of the Spotlight alternative Alfred. This is a simple but powerful app that makes it quicker to access the files I want, despite an ever-growing number of files on my computer.
There are certain prefixes that you include with each search that will help narrow down the results drastically, so that you can quickly select what you want. For example,
o [file_name] will open the file name, whereas
maps [place] will search Google Maps for a place. The best part is that everything is configurable, so you can customize Alfred based on how you use it.
Aware is a super simple menu bar application that will tracks how long I’ve been actively using my computer. It’s helpful to know how long I’m staying productive (or procrastinating) and is just a good reminder to get off the computer for a little bit once in a while. It also takes up very little space on the menu bar.
Despite what it seems, macOS actually creates a lot of clutter on your hard drive that takes up a lot of storage, just from daily use. It’s difficult to identify and remove this clutter. However, CleanMyMac is an amazing mac utility that will help keep your mac healthy and in order. The first time I ran it, I saved 40 gigs of space!
Another main feature of this app is its maintenance, which offers other cool features, such as Spotlight re-indexing when it seems off, and an app uninstaller.
I prefer to hide my dock because it takes up a lot of space on my screen, and I mostly use Alfred to open my apps. Dockey is an app that changes how you interact with your dock. It allows me to change the animation at which my dock shows, so it seems much snappier than the default animation speed and makes it faster to disappear too.
Google Backup and Sync
As a photographer, I have terabytes of photos and files that I keep across a couple of different external hard drives. However, I also use Google Drive as a backup solution for all my hard drives, which keep all the files safe and accessible online. This is super convenient as I can quickly grab a file, even if I don’t have the hard drive with me.
Backup and Sync by Google is a really easy way for me to back up the entire hard drive to Google Drive. All I have to do is plug in the hard drive and select the directory to sync it to on Google Drive. From there, I can literally leave it plugged in until its done syncing, then unplug it. The next time I plug it in and make any changes, Backup and Sync will automatically take care of it. For me, this was the easiest way to back up multiple terabytes to the cloud.
HazeOver is a tool to focus on your current task and decrease distraction from other windows. It does this by dimming the screen aside from your current window. For me this is super helpful, because I normally have windows atop one another, and the background may be a chat that will distract me. With this dimming, it’s much harder to notice. If I want to have a window side by side with another, it’s an extremely easy shortcut to disable and re-enable HazeOver:
I mainly interact and view my calendar on my phone with the widget, because it’s a pain to navigate to the Google calendar website. Google calendar integration into the default mac calendar app is really poor, because the coloring doesn’t carry over. However, Itsycal has really decreased my dependence on my phone to deal with my calendar. It’s a great utility app that sits in the menu bar and offers an agenda of the upcoming events that you have.
The only downside to this is that it pulls the events from the default calendar app, which again does not carry over the colors from Google calendar.
Mac Media Key Forwarder
One of the most frustrating features of macOS is opening the iTunes app when hitting the play/pause button. I use Spotify, and so this was a headache when Spotify wasn’t open and instead iTunes popped up. Mac Media Key Forwarder allows you to set a priority app to respond to your media keys. With this utility, I can set priority to Spotify, so that Spotify opens instead of iTunes. Its super convenient, and also supports play/pause functionality for Chrome or other apps.
Maccy is a clipboard manager, keeping track of the last 200 items that you copied. It’s an extremely simple and intuitive interface. By triggering a single key shortcut of your choosing, a simple UI will popup, allowing you to search the past 200 items that you’ve copied, and can copy back to the clipboard. Maccy is an extremely convenient and lightweight application that is a lifesaver whenever I am forgetting something that I copied before, or am toggling between many different pieces of text.
I set the keyboard shortcut to
c by running the command
defaults write org.p0deje.Maccy hotKey shift+command+c.
In the recent MacBook Pros, the top function keys are replaced with a secondary screen called the touchbar. Unfortunately, Apple’s configurability and software integration of the screen is poor. Pock is a Mac app that allows the touch bar to be a lot more useful than what comes default with macOS.
They have a multitude of features, and choices for how you can use it. Specifically, you can mirror the apps on your dock on the touchbar, and also can show important information like battery and time. It also has some neat features like being able to view the current song playing, play/pause any sound source, and also brightness for the screen. Its super configurable, and easily installed.
After opening a compressed file, I rarely like to keep it around on my computer. Unfortunately, the default Archive Utility application that ships with macOS doesn’t allow for much customizability and is actually quite limited in the types of compressed files that it can open. The Unarchiver is an app that allows you to set different preferences, such as automatically deleting the compressed file after unarchiving it. There are also a number of other handy features that I appreciate, which can be set in the preferences.
If you read about my mac setup, you’ll remember how I use Vanilla to hide the non-essential icons in my menu bar.
It works extremely well. If you have the premium version, you can unlock certain useful features, such as auto-hiding after 5 seconds. This is an amazing app that clears a lot of the visual clutter that I see on my digital workspace.
One of the features that macOS lacks out of the box is window management. Thankfully, there are many apps that offer different solutions. Out of all the window management solutions I’ve tried, Veeer is the best by far. You can customize the shortcuts and arrangements for your windows, making it fit easily into my workflow.
The default screenshot system on the mac is good, but it’s not great. The shortcut itself is complicated, and there just isn’t enough customizability in terms of what can be captured. Xnip is a screenshot utility application for the mac and makes it super easy to screenshot anything. My favorite feature of it is that it supports ‘scrolling capture,’ where you select a portion of the screen to capture and you can scroll down to add to the screenshot. This makes it super easy to screenshot long emails, webpages, or anything else that doesn’t automatically fit in your window size.
I set the shortcut to be
x, which is much simpler than the default mac screenshot shortcut. in addition, I like the sound effect that it makes a lot more than the default.